Like any party or event, planning a surprise party for someone can be a lot of fun with its own set of challenges. When it comes to getting together in one room the people that love the guest it truly makes it worth the time. Exchange Hall has some party planning tips to help you plan.
Part One: Planning
Think of where you’d like to have the surprise party. To capture the element of surprise, a function hall is perfect. Often function halls can coordinate with the party planner and suggest vendors they have used in the past. Using suggested vendors will ensure there aren’t any surprises with food, music, beverages, etc. Once you’ve chosen your location, set the date and create your list of party guests. An important task when planning is to make sure you reserve the birthday girl or boy for the day of the party!
Part Two: The Ambush
Before the party, reach out to your guests and stress the importance of arriving early so they don’t miss the surprise. Make sure to designate a spot for parking so none of the guests’ cars give away the surprise.
Part Three: The Party
Now that the birthday girl or boy is here and surprised, it’s time to celebrate! If you’re using a DJ, request they play favorites that will get everyone up and dancing. It’s always nice to have some favorite snacks available for guests throughout the night. If the space allows it, you could set up a photo booth so that you’ll never forget the night!
If you’d like to host a surprise party at Exchange Hall and are interested in a tour or more information, contact us today! We can be reached by filling out our online contact form or by calling 978-263-8500.